Let's Talk Growth

Lead Projects. Build Momentum. Guide With Howl.

Role Overview

The Project Lead is the operational backbone of Howl, the connector between client services, internal operations, and process improvement. This role blends strategic oversight with hands-on coordination and execution to ensure every project moves with clarity, accuracy, and momentum.

You will serve as the primary point of contact for clients, keeping timelines, budgets, and deliverables on track while guiding internal teams toward shared goals. From a website launch to social through campaign rollout, you will ensure every project feels clear, supported, and successful from start to finish.

What You Will Do

Project Management:

  • Lead multiple client projects from kickoff to final delivery.
  • Manage timelines, tasks, and cross-functional resources using Teamwork.com, HubSpot, Slack, and Google Drive.
  • Keep all project boards, timelines, and documentation updated in real time.
  • Translate strategic direction into clear tasking for designers, developers, and content teams.
  • Maintain the Howl Client Onboarding Checklist and internal documentation.

Client Communication:

  • Serve as the main point of contact for assigned clients.
  • Prepare agendas, lead meetings, and send recap notes with next steps.
  • Manage client inboxes and convert key information into actionable tasks.
  • Provide proactive weekly updates and address concerns promptly.
  • Develop a deep understanding of each client’s goals and priorities.

Strategic Oversight & Quality Control:

  • Ensure project strategies align with client business objectives.
  • Review deliverables for accuracy, completeness, and brand alignment before client review.
  • Partner with the Founder on marketing campaigns, CRM setups, website updates, and content initiatives.
  • Monitor performance of active marketing or digital projects and recommend improvements.

Daily Operations:

  • Review and action all Teamwork.com notifications daily.
  • Maintain organized email and Slack communication systems.
  • Tag items requiring Founder review and close communication loops quickly.
  • Update Master Docs, PM boards, and internal task lists throughout the day.

Process Improvement:

  • Identify and execute efficiency improvements across systems and workflows.
  • Document updated procedures and maintain SOPs.
  • Build dashboards, checklists, and tools that increase operational visibility.
  • Plan weekly priorities and balance routine execution with long-term improvements.
Success Indicators
  • Projects delivered on time, within scope, and at high quality
  • Strong, proactive client relationships
  • Clean, accurate, well-maintained systems and documentation
  • Reduced bottlenecks and smoother internal communication
  • Consistent improvements in processes and workflows
What Makes You a Fit
  • 5+ years of project management experience, ideally in an agency or marketing environment
  • Strong communication skills and client-facing experience
  • Skilled in project planning, resource coordination, and timeline management
  • Familiarity with marketing workflows and digital project execution
  • Highly organized with strong attention to detail
  • Proactive problem-solver with excellent follow-through
  • Able to manage multiple complex projects simultaneously
Software Proficiencies
  • Microsoft Office 365
  • Google Drive (for cloud file storage)
  • Slack (day-to-day communication)
  • Teamwork.com (or similar PM tools like Asana, Monday.com, or ClickUp)
  • Zoom / Google Meetings

This is a flexible, remote role averaging about 10-20 hours per week. Daily communication and accountability are key. We are looking for someone who wants to take ownership, not just manage tasks.